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Privacy Policy

Access Rebates > Privacy Policy

Privacy Policy

Access Rebates Inc. thanks our Clients for entrusting us with their business which we take very seriously. As such, we are committed to the protection and privacy of all Client information provided to us.

Access Rebates Inc. was founded on principles of trust, integrity and exceptional customer service. In

keeping with these principles, we are committed to maintaining our Client’s privacy. This is accomplished through business procedures and security safeguards to ensure that the Client’s personal information is kept confidential, safe, and secure and that it is used in accordance with this Privacy Policy or as otherwise consented by the Client.

Access Rebates Inc. is committed to providing transparency to our Clients with respect to its practices in handling their personal information. This Privacy Policy is meant to help Clients better understand how we protect and use their personal information.

(1) Application of this Privacy Policy

This Privacy Policy applies to the Client’s personal information collected and used by Access Rebates Inc. to apply for Housing Rebates on behalf of the Client. Consistent with applicable privacy laws, personal information means information about an identifiable individual.

This Privacy Policy does not apply:

  • publicly available information such as a person’s name, address, telephone number, and electronic address, when listed in a public directory; or
  • personal information that is aggregated and cannot be associated with an identifiable individual; or
  • any other information that is not personal information or is specifically excluded by applicable privacy law.

Access Rebates Inc. is accountable and committed to compliance with this Privacy Policy. If you have any questions about this Privacy Policy, please contact our Administration Department. 

(2) Collection of Client’s Personal Information for Intended Purposes Only 

Access Rebates Inc. will obtain our Client’s express consent in writing to use their personal information for intended purposes only. Clients can always refuse their consent to the collection of personal information. In doing so, this will mean that we will be unable to provide you with the Housing Rebate services that you have requested. 

Access Rebates Inc. collects the following personal information from our Clients solely for the purpose of assisting them with applying for Housing Rebates on their behalf.

  • personal information includes your name, address, social insurance number, phone number and e-mail address;

 Access Rebates Inc. limits the collection of personal information to what is necessary to fulfill these services. The personal information that we collect from Clients depends on the Housing Rebate services that are requested and on legal and regulatory requirements. 

(3) Commitment To Protecting Client Information 

Access Rebates Inc. protects personal information by security safeguards appropriate to the sensitivity of the information. We restrict internal physical and electronic access to personal information to those employees who need to access it in order to assist Clients. We also maintain policies and procedures designed to restrict access to personal information in several ways including
access controls for physical security, records retention and disposal, computer and communication security measures reflected in system design, password protection, data management practices, and other measures to restrict access to the information we hold in physical and electronic forms. 

Access Rebates Inc. only retains personal information only for as long as necessary or required for the purposes for which it was collected or as required by law. Personal information that is no longer required will be destroyed or erased. 

Access Rebates Inc. is responsible for personal information in its possession or control, and will take reasonable steps to protect personal information that has been transferred to a third party in accordance with this Privacy Policy and applicable law.   

(4) Disclosure of Personal Information 

Access Rebates Inc. will use the Client’s personal Information for intended purposes only and will not under any circumstances be shared with any third parties. 



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